Silver Bay Seafoods

Administrative Assistant

Categoría
Administrativo
Tipo
Seasonal Non-Exempt

Visión de conjunto

Silver Bay Seafoods is currently looking for an Seasonal Administrative Assistant for our Craig, AK facility. The main responsibility of the Administrative Assistant is to assist others in the office to ensure that the office runs smoothly.

Responsabilidades

  1.  Reception
  • Answer, screen and redirect phone calls;
  • Take and relay messages;
  • Provide information to callers; 
  • Greet persons entering the office;
  • Direct persons to correct destination;  
  • Deal with queries from the public, fishermen, and clients;
  • Prepare letters and documents for mailing;
  • Receive and sort mail and deliveries;
  • Schedule appointments;
  • Set up conference calls;
  • Tidy and maintain the office premises;  

 

      2.   Office Inventory

  • Maintain and replenish office supplies and equipment;
  • Provide offices supplies and equipment to other department offices;
  • Promptly respond to immediate office supply requests of other departments;
  • Check stock to determine inventory levels of office supplies;
  • Anticipate needed supplies;
  • Verify receipt of supplies;

 

      3.   Other Major Responsibilities

  • Update company contacts;
  • Purchase airline and ferry tickets for employees;
  • Perform other related duties as required.

 

Cualificaciones

The incumbent must have proficient knowledge in the following areas:

  • Knowledge of office procedures;
  • Knowledge of basic bookkeeping principles;

 

Working Conditions and Physical Requirements

The Administrative Assistant will spend long hours sitting and using office equipment and computers, which can cause muscle strain. They will also have to do some lifting of supplies and materials, and housekeeping tasks from time to time.

The incumbent is located in a busy, open area office faced with constant interruptions and must meet with different kinds of people on a regular basis.

 

The incumbent must spend long hours in intense concentration.

 

There are deadlines associated with this position, which may cause significant stress and require long hours of work, including late night and weekends. The incumbent must also deal with a wide variety of people on various issues.

opciones

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